1. Introduction.

We at West Harptree Memorial hall are committed to a practice, which safeguards and promotes the welfare of children ,young people and vulnerable adults.

Committee members and volunteers in this organisation accept and recognise our responsibilities to develop awareness of issues, which cause children and young people harm. We will safeguard children ,young people and vulnerable adults by:-

  • Adopting child protection guidelines through a code of behaviour for committee members  and volunteers.

  • Sharing information about child protection and good practice with children, parents, committee members and volunteers.

  • Sharing information about concerns with agencies who need to know, and involving parents and children appropriately 

2. Statement of Intent.

It is the policy of West Harptree Memorial Hall Management committee and trustees to safeguard the welfare of all children, young people and vulnerable adults by protecting them from all forms of abuse including Physical, emotional and sexual harm.


This committee is committed to creating a safe environment in which children and young people can feel comfortable and secure while engaged in any of the events laid on by the committee

3. Types of Abuse.

Neglect: is the persistent failure to meet a child’s basic physical and or psychological needs, likely to result in the serious impairment of the child’s health or development. Neglect may occur during pregnancy as a result of maternal substance abuse. Once a child is born, neglect may involve a parent or carer failing to:

• Provide adequate food, clothing and shelter (including exclusion from home or abandonment)

• Protect a child from physical and emotional harm or danger

• Ensure adequate supervision (including the use of inadequate care-givers)

• Ensure access to appropriate medical care or treatment.


It may also include neglect of, or unresponsiveness to, a child’s basic emotional needs.

Physical abuse: may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating, or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces, illness in a child.

Sexual abuse: involves forcing or enticing children ,young people and vulnerable adults to take part in sexual activities, including prostitution, whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative (e.g. rape, buggery or oral sex) or non-penetrative acts. They may include non-contact activities such as involving children in looking at, or in the production of, sexual online images, watching sexual activities, or encouraging children to behave in sexually inappropriate ways.

Emotional abuse: is the persistent emotional maltreatment of children ,young people and vulnerable adults such as to cause severe and persistent adverse effects on the child’s emotional development. It may involve conveying to children that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person. It may feature age or developmentally inappropriate expectations being imposed on children. These may include interactions that are beyond the child’s developmental capability, as well as overprotection and limitation of exploration and learning, or preventing the child from participating in normal social interaction. It may involve seeing or hearing the ill-treatment of another. It may involve serious bullying, causing children frequently to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone.

4. Code of Conduct.

Committee Members  must at all times show respect and understanding for individual’s rights, safety and welfare, and conduct themselves in a way that reflects the ethos and principles of the Memorial Hall committee.

Committee members and volunteers will:

  • Provide an example, which we would wish others to follow.

  • Use appropriate language with children and young people and challenge any inappropriate language used by a young person or child or an adult working with young people.

  • Respect children ,young people and vulnerable adults right to privacy.

  • Photographs will not be taken of children, young people without permission of  parent/s or person/s with parental responsibility

  • No photos or videos will be put onto our website or any social media site without written consent

5. Procedures For Reporting Allegations or Suspicions of Abuse.

All action is taken in line with the following legislation/guidance:

In any case where an allegation is made, or someone in the group has concerns, a record should be made. Details must include, as far as practical:

  • Name of child ,young person or vulnerable adult.

  • Age.

  • Home address (if known)

  • Date of Birth (if known)

  • Name/s and address of parent/s or person/s with parental responsibility.

  • Telephone numbers if available.

  • Is the person making the report expressing their own concerns, or passing on those of somebody else? If so, record details.

  • What has prompted the concerns?

  • Include dates and times of any specific incidents.

  •  Has the child ,young person or vulnerable adult been spoken to?

If so what was said?

  • Has anybody been alleged to be the abuser.

If so, record details.

  • Who has this been passed on to, in order that the appropriate action is taken? E.g. groups Child protection designated officer, Children’s social care.

  • Has anyone else been consulted?

Anyone found to not uphold this policy will be asked to stand down from the committee or to stand down if they are a volunteer.

The committee will review this policy and update its members on procedures to follow annually at the February meeting.

6. Whistle Blowing.

The committee will do it’s best to protect a person’s identity when a concern is raised, however in some circumstances identities will have to be revealed to the person complained against and the complainant may be asked to provide written or verbal evidence in support of their complaint.

If a person’s identity is to be disclosed, he or she will be told before the disclosure and the reasons why the disclosure is necessary.

Having raised the concerns the committee will expect a complainant not to talk about it to any other person inside or outside the setting.

7. Further Information

For further information about what to do if you are worried a child is being abused, see the B&NES LSCB website, htpp://

Leaflets available from B&NES LSCB also include:

  • Copies of the DfES summary booklet ‘What to do if you are worried a child is being abused 2015


The South West Safeguarding and Child Protection Shared Procedures can be accessed at:


Date Adopted: February 2021



Signed: V Ireland (Chairperson)



Next Review: February 2022